Privacy Policy – SHMII 14

This Privacy Policy explains how the SHMII-14 Organizing Committee collects, uses, and protects your personal data when you visit https://shmii-14.com/ in compliance with the General Data Protection Regulation (EU GDPR 2016/679).

1. Data Controller
The Data Controller responsible for processing your personal data is the SHMII-14 Organizing Committee.

Main Contact: Dr. Carlo Rainieri (Consiglio Nazionale delle Ricerche – CNR)

Email: rainieri@itc.cnr.it

Conference Venue: Royal Continental Hotel, Naples, Italy

2. Personal Data We Collect
We collect personal information necessary for the organization and administration of the 14th International Conference on Structural Health Monitoring of Intelligent Infrastructure:

Contact & Submission Data: Name, surname, academic/professional affiliation, email address, and scientific paper/abstract details provided via submission forms or direct contact.

Technical & Navigation Data: IP address, browser type, operating system, and pages visited, collected through server logs and cookies.

3. Purpose and Legal Basis for Processing
Your data is processed for the following purposes:

Conference Administration: To process paper/abstract submissions, manage peer reviews, arrange the scientific program, and issue registration certificates (Legal basis: Performance of a contract / Legitimate interest).

Communication: To respond to inquiries regarding travel, VISA requests, hotel bookings, and submission deadlines (Legal basis: Legitimate interest).

Website Functionality & Analytics: To ensure website security and analyze traffic trends (Legal basis: Consent for non-essential analytical cookies; Legitimate interest for essential cookies).

4. Data Sharing and Third Parties
We do not sell or rent your personal data to third parties. We may share relevant data only with trusted partners necessary for conference operations:

Conference Secretariat & Technical Partners: Collage S.p.A. (for website hosting and conference management support).

Scientific Publishers: Academic journal publishers handling Special Issues related to accepted SHMII-14 papers.

Legal Obligations: Competent authorities if required by applicable law.

5. Data Retention
Personal data related to paper submissions and conference participation will be retained for as long as necessary to fulfill the scientific and administrative purposes of the conference, published proceedings, and statutory retention obligations.

Browsing data and cookies are retained in accordance with our Cookie Banner settings or until you clear your browser cache.

6. Your Data Rights under GDPR
Under the EU GDPR, you have the following rights regarding your personal data:

Access & Rectification: Request a copy of your data or correct inaccurate information.

Erasure: Request the deletion of your personal data (“Right to be Forgotten”), where legally applicable.

Withdraw Consent: Revoke your consent for optional cookies at any time via the cookie banner settings.

Lodge a Complaint: Right to file a complaint with a Data Protection Authority (such as the Italian Garante per la protezione dei dati personali).

To exercise any of these rights, please contact us at rainieri@itc.cnr.it.

7. Cookies
This website uses technical (essential) cookies to function properly and optional analytical cookies to measure audience interaction. You can manage your preferences or decline non-essential cookies at any time using our Cookie Banner.